The Ultimate Wedding Planning Checklist for Austin Couples

Congratulations, you’re engaged! Take a moment to soak it all in because the next few months are going to be an exciting whirlwind. While your engagement is an incredibly joyful time, it’s also the start of planning one of the biggest days of your life. But don’t stress; we’ve got you covered with a step-by-step wedding planning checklist for the first 90 days.

Elyse Bonner Photography

First 30 Days After the Engagement

1. Celebrate Your Engagement

You’ve just said “yes” to spending forever with your favorite person—cue the champagne! Host an engagement party, take photos, or simply bask in this milestone with loved ones. This time should be about celebrating your commitment.

Elyse Bonner Photography

2. Set a Tentative Wedding Date

Do you want a rustic fall wedding or a breezy summer celebration? Picking a general time frame (month or season) will help guide the rest of the planning process and conversations with the wedding venues you will consider for your ceremony and reception.

3. Establish a Budget

Money conversations? Not the most romantic—but absolutely essential. Sit down as a couple (and possibly with any family members who are helping to contribute) to set a realistic budget. This will set the foundation for all the decisions to come.

Blue Tree Studio

4. Create a Wedding Vision

Do you dream about a classic, elegant ceremony or a fun, outdoor bash? Start by making a mood board, pinning on Pinterest, or even just discussing your non-negotiables with your partner. Defining your vision will make the rest of the planning smoother.

Days 31–60

5. Start Your Guest List

Before you book a venue, you’ll need a rough idea of how many people you plan to invite. Begin crafting your guest list, keeping your budget and venue capacity in mind.

The wedding courtyard at Lone Star Oaks is the perfect space for cocktail hour, wedding guest dancing and a private dance under the star for the newlyweds only. Photo Credit: Blu Tree Studio

6. Research and Tour Venues

The venue sets the tone for your wedding. Research options online, check reviews, and schedule tours to see your top picks in person. Popular locations tend to book up quickly, so this step should be a priority.

Before booking a wedding venue, you must know your guest count, budget, desired date, the venue's capacity, any restrictions on vendors or decorations, availability of getting ready rooms, parking options, potential additional fees, and the cancellation policy, as well as whether the venue can accommodate both your ceremony and reception if desired.

The wedding chapel at Lone Star Oaks is cheerful, charming, bright with seating for 200. Photo Credit: Blu Tree Studio

7. Hire a Wedding Planner (Optional)

If you're feeling overwhelmed or just want an expert’s touch, consider hiring a wedding planner. They can provide invaluable help with vendor recommendations, timelines, and overall logistics.

8. Book the Big Vendors

Once you’ve secured your venue, it’s time to lock in major vendors like a photographer, videographer, and caterer. Be sure to read contracts carefully and ask questions to avoid surprises later.

Days 61–90

9. Choose Your Wedding Party

Who do you want standing by your side on the big day? Ask your closest friends and family to be part of your bridal party in a way that feels special to you (think cute “Will you be my bridesmaid?” boxes or thoughtful messages).

10. Find Your Dress or Attire

Shopping for your wedding day outfit is one of the most exciting parts of planning—and it can take time! Book your first appointments early to ensure you find the perfect look without being rushed.

11. Set Up a Wedding Website

Make things easier for your guests by creating a wedding website with details about your big day, including key dates, venues, and accommodation options. This is also a great place to share your love story! Many wedding venues offer an RSVP system complimentary. You can also use Godaddy or Wix to create a basic website with their easy step by step templates. When you use on of the big wedding website options, your information and the information of your wedding guests can be compromised or sold to advertisers for research before you use a “Free wedding website”.

12. Send Save-the-Dates (if Needed)

Depending on how far out your wedding is, you may want to send Save-the-Dates by month 3. This is especially true for destination weddings or busy holiday weekends.

13. Join Wedding Registries

Start building your wedding registry for guests who want to celebrate your engagement or come prepared with gifts for the actual day. Many couples opt for a mix of traditional and alternative options, like honeymoon funds.

Bonus Tips for Staying on Track

• Use a Wedding Planning Tool: Whether it’s an app or an old-fashioned binder, stay organized by keeping track of all your tasks and deadlines.

• Communicate with Your Partner: Remember, wedding planning is about both of you. Make sure you’re making decisions together.

• Don’t Forget to Have Fun: It’s easy to get caught up in the stress, but take time to enjoy the process and celebrate your engagement.

With the right approach, the first 90 days of wedding planning can feel exciting and empowering. Start ticking things off this checklist and you’ll be on your way to the wedding of your dreams!

Are you planning a wedding and in search of a wedding venue, wedding chapel near Austin Texas? If you're in search of the quintessential Texas Hill Country wedding venue that provides a breathtaking setting for your wedding photographs, consider Lone Star Oaks as your destination. Contact us today to schedule a venue tour.

We are excited to showcase our beautiful wedding venue, including the enchanting chapel, picturesque outdoor ceremony area, elegant indoor reception spaces, and all the distinctive features they offer. You can find more images on our gallery, Instagram, Facebook and TikTok.

If natural beauty is a must for your wedding, you will love all the beautiful outdoor spaces offered at Lone Star Oaks. Photo Credit: Blu Tree Studio

How to Plan a Wedding in Austin in Under 6 Months

How to Plan a Wedding in Austin, TX at Lone Star Oaks in Under 6 Months

Planning a wedding is already a whirlwind, but throwing a quick timeline of under six months into the mix? That can feel overwhelming. Thankfully, if you’re an engaged couple considering the stunning Lone Star Oaks in the heart of Austin, TX, you’re already ahead of the game. Known for its scenic Texas Hill Country views, timeless charm, and all-inclusive packages, this venue sets the perfect stage for creating a dream celebration—quickly and beautifully.

With a thoughtful approach, planning an elegant wedding in such a short period can be done—efficiently and stress-free. Here’s a step-by-step guide to pulling it off.

Blu Tree Studio

Step 1: Secure Your Venue and Date ASAP

With a six-month timeline, locking in a venue should be your first priority. Lone Star Oaks is a coveted gem for Austin couples, so call and inquire about available dates immediately. Because this venue offers multiple spaces, like their breathtaking outdoor ceremony oak grove and a charming indoor reception hall, they can often accommodate small-to-medium intimate weddings even on shorter notice.

Quick Tip: Be flexible with your wedding day—Saturdays may be booked up, so consider a Friday evening or Sunday afternoon celebration for more availability.

Blu Tree Studio

Step 2: Get Clear on Your Guest List

Planning under a tight schedule means every moment counts, and guest numbers dictate nearly every aspect of your wedding, from budget to catering. Lean toward a smaller, more intimate wedding to make logistics simpler. Creating your final guest list quickly allows you to move forward with invitations, catering, and seating plans seamlessly.

Wanderlust Peaks Photography

Key Points:

• Start with immediate family and close friends first, then add “nice-to-have” guests if budget and space allow.

• Be sure you’re gathering email addresses and mailing information early to speed up RSVPs.

Step 3: Choose an All-Inclusive Package

Wanderlust Peaks Photography

When time is not on your side, opting for an all-inclusive package is your secret weapon. Lone Star Oaks offers packages that include essentials like tables, chairs, basic linens, and even catering partnerships, which means Austin brides and grooms can focus on the details that make their wedding unique without starting from scratch.

Must-Ask Questions for All-Inclusive Venues:

1. What’s included in your packages?

2. Can I select my preferred vendors for added flexibility?

3. Will your team assist with on-the-day coordination?

Step 4: Tap Into Local Vendors

Wanderlust Peaks Photography

Austin is home to some of the most talented wedding professionals in the country. From photographers to florists to bakers, many local businesses specialize in creating beautiful, unforgettable weddings, even on a time crunch. Ask the Lone Star Oaks team for trusted vendor recommendations—they likely have a list of professionals experienced in quick-turnaround events.

Vendor Booking Checklist:

• Photographer/Videographer: Lock in your date early with Austin-based pros who know how to capture those stunning Texas Hill Country backdrops.

• Florist: Opt for seasonal blooms for faster availability and a budget-friendly solution.

• Caterer: If Lone Star Oaks’ catering packages aren’t your pick, look for a caterer who specializes in weddings under six months.

• Hair & Makeup Artists: Booking beauty professionals early ensures that you’ll look your best as you walk down the aisle.

Elyse Bonner Photography

Step 5: Simplify Your Décor and Theme

The natural beauty of Lone Star Oaks is already a show-stopper. Leverage the venue’s elegant oak trees, expansive landscapes, and timeless architecture as your canvas. Minimal décor can go a long way when paired with the venue’s charm, ensuring your wedding feels luxurious without being cluttered.

Elyse Bonner Photography

Popular décor ideas for Austin weddings:

• Incorporate organic elements like hanging greenery or votive candles.

• Use neutral color palettes with a pop of Texas-inspired accents, like dusty blues or terracotta tones.

• Showcase local Austin touches, such as hand-crafted décor or Texan-themed welcome gifts.

Step 6: Send Invitations Instantly

Once you’ve secured key details—like your venue, date, and guest list—it’s time to send invitations. Digital invitations can help save time compared to traditional mailed options, and customized designs by companies like Greenvelope or Paperless Post look just as gorgeous! Be sure to set a clear RSVP deadline (3–4 weeks from the send date) to finalize your headcount quickly.

If paper invitations are a must:

• Reach out to local Austin-based printers with expedited printing services.

• Hand-deliver invitations to nearby family or friends for quicker turnaround.

Step 7: Plan Your Day-of Timeline Carefully

Smooth coordination on the day of your wedding is critical for feeling calm amidst a whirlwind timeline. Work closely with Lone Star Oaks’ on-site team or a day-of wedding coordinator to build a timeline that allows for stress-free setup, gorgeous photo sessions, and enough time to actually enjoy the celebration with your guests.

Pro tip for efficient weddings: Build extra buffer time into your schedule—it’ll help you avoid last-minute rushes.

Elyse Bonner Photography

Step 8: Host a Memorable Rehearsal Dinner

Even when planning a wedding in under 6 months, it’s important to focus on moments of connection. Host a simple, intimate rehearsal dinner the night before at one of Austin’s favorite restaurants or in Lone Star Oaks’ beautiful outdoor spaces. It’s a perfect way to spend quality time with loved ones before the big day.

Some easy dinner options:

• BBQ Catering to showcase local flavors.

• Chic plated dinners for a more formal feel.

• Casual cocktail parties for a relaxed atmosphere.

Elyse Bonner Photography

A Word About Budgeting

While short-notice weddings may seem like a costly venture, efficiency can save you money. Focusing on a smaller guest list, all-inclusive options, and essential details keeps your budget in check. Plus, Lone Star Oaks’ packages deliver value by bundling key offerings together without sacrificing quality or style.

Final Thoughts

Planning a wedding in Austin, TX, at Lone Star Oaks in under six months may sound intimidating, but with the right steps—and the right team—it’s entirely achievable. By streamlining decisions, leaning on local professionals, and focusing on what truly makes your day special, you’ll not only save time but ensure your celebration is everything you’ve dreamed of.

Looking for more help planning your Texas Hill Country wedding? Contact Lone Star Oaks today to book a tour or talk through their all-inclusive options. Your dream wedding is closer than you think!

Elyse Bonner Photography

As you plan your wedding we hope you will consider a locally owned wedding venue like ours. You can find locally owned wedding venues on this wedding venue map. Below is a shout out to fellow locally owned wedding venues around the country!

The Hidden Abbey, Ellas Garden, Round Barn Farm, The Glade Venue, Stone Ridge Estate, Triple T Farm, The Barn at Poplar Springs Farm, Legacy Farms TN, Sunnyside Farm, The Bella Sera, Bell Tower Falls, The Burch on 27th, The Greenhouse at Arrows Farm, Hawthorn Hills Ranch, Harris Glen, Butler's Courtyard, The Hidden Abby, The 1860 Schulhaus, The Ironwood Barn at Von Erich Ranch, The Ironwood Barn at Von Erich Ranch Contact Lake Front Acres, Heartland Farms Event Center, Hanover Reserve, Hanover Reserve Blog, Hanover Reserve Contact

20 Tips to Keep the Dance Floor Crowded All Night at Your Austin Wedding Reception

Persephone & Ann Lisa, Blu Tree Studio

Nobody wants a dull wedding. After putting so much time, effort, and investment into planning your special day, you want it to be a vibrant celebration that guests rave about for years to come. A crucial aspect of creating an unforgettable experience is the reception. It's all about keeping the dance floor lively with guests who are happy and having the time of their lives. In this article we will share our best advice along with 20 Tips to Keep the Dance Floor Crowded All Night at Your Austin Wedding Reception.

Roderick & Amber, Elyse Bonner Photography

1. Set the Mood with Lighting

Create an inviting atmosphere with dynamic lighting. Use LED lights, fairy lights, or even a disco ball to add energy and excitement to the dance floor space.

Aly & Mike, Blu Tree Studio

2. Hire a Professional DJ or Band

A DJ or live band experienced in weddings can read the crowd and keep the music flowing. Make sure to discuss your preferences and any must-play or do-not-play lists in advance.

DJ: Stephen Ellis Entertainment, Wanderlust Peaks Photography

3. Kick Off with a High-Energy Song

Start the dance portion of the evening with an upbeat song that encourages everyone to join in, setting the tone for the night.

4. Curate a Diverse Playlist

Mix genres and eras to cater to various musical tastes. Include a blend of hits from the 70s, 80s, 90s, and today's top tracks to appeal to all generations present.

5. Incorporate Guest Requests

Allow guests to request songs, either in advance or during the event. This makes them feel involved and eager to hear their favorites.

Gilbert & Sylvia, Blu Tree Studio

6. Plan Interactive Dance Moments

Include fun elements like a conga line, dance-off, or group dances that get everyone involved and laughing.

Gilbert & Sylvia, Blu Tree Studio

7. Provide Comfortable Footwear

Offer a basket of flip-flops or slippers for guests whose feet might be hurting after hours in heels.

Ana & Chris, Elyse Bonner Photography

8. Stay on the Dance Floor

Lead by example! If the bride and groom are dancing, guests will be inclined to join you.

9. Serve Late-Night Snacks

Keep energy levels up with late-night snacks. Mini burgers or fries will refuel dancers and keep them going.

Visit our “Vendors We Love” page to view more late night snack and catering options, like Taco Man.

10. Offer a Signature Cocktail

A signature drink or cocktail bar can excite guests and entice them to hang around the dance floor area.

Vanessa & Ryan, Blu Tree Studio

11. Ensure Seamless Transitions

Make sure there's no downtime between songs. A good DJ or band should keep the music flowing smoothly.

12. Use Props and Accessories

Pass out fun items like glow sticks, hats, or feather boas to encourage guests to dance and have fun.

Jessica & John, Elyse Bonner Photography

13. Create a Dance-Only Zone

Designate a dance area away from tables to minimize distractions and keep foot traffic focused on the floor.

14. Introduce Surprise Performances

Consider a flash mob, a dance crew, or even the bridal party performing a choreographed dance to surprise and delight guests.

15. Incorporate Cultural Dances

Introduce cultural or traditional dances that get everyone participating and celebrating together.

16. Have a Photo Booth Nearby

Place a photo booth near the dance floor to capture guests having fun. The proximity allows people to take breaks and return quickly.

Gilbert & Sylvia, Blu Tree Studio

17. Keep Speeches Short and Sweet

Ensure speeches are concise to maximize dancing time and maintain the energy level.

18. Schedule Dance Breaks

Plan breaks if needed, but ensure they’re short and lead back into high-energy music.

19. Keep Kids Entertained

Consider hiring a babysitter or setting up a kids' activity area to keep little ones busy so parents can enjoy the dance floor.

Gilbert & Sylvia, Blu Tree Studio

Gilbert & Sylvia, Blu Tree Studio

20. End with a Bang

Finish with a memorable song that leaves everyone on a high note, like a classic anthem everyone knows and loves.

By following these tips, you'll create a dance floor experience that guests won't forget. Remember, the key to a successful reception is ensuring everyone feels welcomed, entertained, and encouraged to celebrate with you all night long. Start planning now, and turn your wedding into the epic celebration you've always dreamed of!

Ready to start planning? Connect with local vendors and tap into Austin's vibrant creative scene to bring your vision to life! If you are searching for the perfect Texas Hill Country Wedding Venue with a lovely chapel, we would like to invite you to a tour at Lone Star Oaks. Please visit our wedding gallery for more wedding inspiration. To schedule a tour visit our contact us form.

Gilbert & Sylvia, Blu Tree Studio

You can support amazing locally owned wedding venues across the country by writing a Google review, following their social media accounts and referring locally owned wedding venues whenever you have the opportunity. We sincerely appreciate your support and want to share a shout out to some of our wedding venue owner colleagues around the country.

Rose Haven Venue Journal, highbeamdreams.com, L AND L Farm, Butterflykissespavilion.com, Dutch Ford Farm, Antler Ridge Weddings, 5 Family Ranch | Marshall MN, Wedding Venue Owners, La Joya Dulce, Ballroom at Windsor - McCarthy Tree Farm, Ballenger Bridge, 617palafoxwharf.com, Tin Top Gin, Hightower Falls, Rustic Grace Barn, polebarnchic.com, Madison Green Country Club, Island View Waterfront, Home | The Lake at Christenberry Farms, pleasantpasturesevents.com, 1908grand.com, The Barn at Twiggy's, Yellowbrickon 39, Celestialfarms 22